FAQ – mobility for traineeship

A student/PhD student/graduate/post-doc can go for an exchange for a traineeship to any foreign institution that is related to the participant’s course of study and is located in a member country or a country associated with the Erasmus+ Programme, other than the participant’s country of residence during their studies. MUB may or may not have a bilateral agreement signed with such institution. A candidate for an exchange should find an institution by themselves and should obtain an invitation for a traineeship. Traineeships may take place in foreign hospitals, companies, research facilities, non-profit organisations and other institutions. It is prohibited to undertake a traineeship in the EU institutions and institutions responsible for handling EU programmes. If a traineeship takes place in a higher education institution, such institution has to hold a valid Erasmus card (ECHE). The range of a traineeship has to be concurrent with the participant’s course of study.

There are both long-term (from 2 to 12 months) and short-term (from 5 to 30 days) traineeship mobilities offered. However, for a short-term mobility, it is obligatory to complete an additional online part. It is possible to travel during every year of studies, except for the first year (applies to every mobility) and the sixth year (applies to mobility for studies).

During the sixth year you can apply for an a voluntary traineeship as an MUB’s graduate.

The average grade required is 3,5 at the minimum and we do not expect any exceptions.

While calculating the average grade, we consider the average grade during the cycle of studies.

Average grade is calculated for the relevant cycle of studies, with consideration of every completed term, including the term preceding the application. For example, if you’re submitting the documents during the spring recruitment period, your entire cycle of studies, including the last term completed (i.e. the summer term of the previous academic year), should be taken into account.

Certificate of average grade is issued by a respective Dean’s office.

1. Application form (Appendix no. 3 and 4 to Regulations on the outgoing mobilities),
2. Certificate of average grade from the previous period of study on the relevant degree / education at the Doctoral School, from the Dean’s Office or from the Office for PhD studies; in case of PhD students, a document confirming the IF of the works published as of the day of submitting the application form is also required,
3. A document confirming language skills of the foreign language required by the receiving institution (particularly a certificate of language proficiency, a certificate from the Department of Foreign Languages or a certificate from a language school),
4. Opinions from the supervisors of scientific groups, certificates of activity signed by the presidents of student organisations or MUB’ officials; in case of sport achievements, an opinion provided by the Department of Physical Education and Sport is required.

The recruitment period begins on March 1^st and ends on March 31^st each year. During this period the application documents can be submitted.

The recruitment process is conducted by the Erasmus+ Programme Commission consisting of:

1. The Vice-Rector for Education (President of the Commission),
2. The Dean/appointed Vice-Dean of the relevant Faculty and/or the Principal of the Doctoral School,
3. Institutional or Departmental Coordinator of the Erasmus+ Programme,
4. A representative of the International Cooperation Department,
5. A representative of the Students’ Government.

Every student will be notified about the recruitment outcomes via an e-mail. The Erasmus+ Office will send an official message about the outcome (qualified, not qualified or on the waiting list) to the e-mail address provided by the candidate in the application form.

The final amount of the scholarship for the entire mobility period will be determined by multiplying the number of agreed days/months by the monthly rate for the relevant country. In case of incomplete months, the scholarship will be determined by multiplying the number of days from the incomplete month by the 1/30 of the monthly rate.

“Green travel” means travelling with the use of sustainable, low-emission means of transport, such as bus, train or car-pooling. As a part of the “green travel” top-up, a participant is entitled to additional 50 EUR payment. To receive the top-up, it is necessary to submit a fitting declaration before and after the mobility (Appendix no. 11 and no. 12 to Regulations on the outgoing mobilities).

The “participants with fewer opportunities” criterion applies to:

1. Participants with disabilities, holding a valid certificate of disability,
2. Participants from disadvantaged social backgrounds, entitled to the MUB’s social scholarship from the financial support fund, following the Regulations on material assistance, at the time of applying for mobility.

Participants with “fewer opportunities” are entitled to several financial allowances, e.g. to a lump sum for travel costs (applies to short-term mobility) or to a “Green travel” top-up for travelling with the use of sustainable, low-emission means of transport.

What is more, participants with “fewer opportunities” will receive:

• Additional 250 EUR/per month in case of a long-term mobility for studies or traineeships,
• Additional 100/150 EUR/per trip in case of a short-term mobility for traineeships.

Example

Type of mobility: long-term traineeship
Date: 01.08.2022 – 30.09.2022 r.
Number of days: 60
Destination: Rome, Italy
Means of transport: Plane

Calculation:
60 days (2 months) – duration of the mobility
670 EUR – monthly scholarship rate in case of travelling to Italy
2 months x 670 EUR = 1340 EUR

The scholarship shall be awarded to each candidate, who will submit their Learning Agreement accepted by the MUB’s Institutional Coordinator of the Erasmus+ Programme and by the person responsible designated by the receiving institution, sign the Grant Agreement and complete the language placement test in the OLS system (the link will be sent automatically). It is also possible to go for an Erasmus+ exchange with zero scholarship, e.g. in the case of consumption of the funds allocated for students’ mobilities for traineeships.

No. The scholarship is paid in two instalments – 70% of the whole amount before the start of the mobility and the remaining 30% after the mobility, when the formalities are completed and the mobility finalised.

The scholarship or its part shall not be returned if a participant doesn’t respect the terms of agreement. If a participant ends the mobility earlier than agreed but the other conditions of the agreement are met, a refund of the part of the scholarship (proportional to the shortened stay) shall be required. A refund won’t be required only if a participant cannot finish the actions planned, described in the Appendix, due to “force majeure”; in that case the participant will be entitled to receive the amount of scholarship proportional to the real duration of stay at the minimum. The remaining part of the scholarship will have to be returned.

Concerning mobility for traineeships: seeing as the start date of the mobility period is the first day the traineeship at the receiving institution, and the end date is the final day of the traineeship, the scholarship does not include the days intended for the travel or accommodation. What is more, in case of a short-term mobility, it is obligatory to complete an additional online part. Participants are not entitled to receive the scholarship for the online part.

A mobility for traineeship is possible from the second to the fifth year of studies and during the sixth year as a graduate.

Yes. The mobility capital for students enrolled on a uniform master’s studies is equal to 24 months. You have already been on a mobility that lasted a full academic year so the remaining amount of time that you may use is 12 – 13 months (depending on the length of the academic year at the receiving institution).

We ask you to indicate a bank account maintained in EURO, due to the fact that the scholarship is paid in that currency. Indicating an account in PLN or other currencies may cause discrepancies between the amount of scholarship a student is entitled to and the amount paid after currency conversion.

It is possible to indicate a multi-currency account, such as REVOLUT.

Yes. The possibility exists but its dependent on the financial capital and vacant places availability, and on the approval provided by the Erasmus+ Programme Commission. If it is possible to elongate the mobility, the participant must submit the documents (Appendix no. 13 to the Regulations on the outgoing mobilities) and gather the required signatures. An approval shall be granted only where justified.

• Fill your Learning Agreement for Traineeship (LA). While filling the “Before the mobility” part, you should be consulting your receiving institution. The document is available at: https://www.umb.edu.pl/en/s,24092/Documents_to_download,
• Submit the LA (signed by yourself) and other documents (Bank account details, a copy of your insurance policy, EHIC card copy) to the Erasmus+ Office. If you’re planning your travel with the use of low-emission means of transport (at least 51% of your travel), you should also submit the “Green travel” declaration – before leaving. Participants using this type of transport are entitled to an additional 50 EUR lump sum. Documents are available at: https://www.umb.edu.pl/en/s,24092/Documents_to_download,
• We will obtain the signature of the MUB’s representative. You will then receive the document and will have to obtain a signature of a person responsible from your receiving institution. After obtaining the signature, send a scan of the signed document to: erasmus@umb.edu.pl,
• A month before you leave, put your personal data into the Grant agreement. Send it in an editable form to erasmus@umb.edu.pl. You can download the Grant agreement here: https://www.umb.edu.pl/en/s,24435/Universitys_rules_for_financing_of_the_Erasmus+_Programme,
• Complete the language placement test in the OLS system (the link to the test will be sent to you automatically).
• Based on the agreement, after completing the language test you will receive 70% of your scholarship. The payment will be made no later than the day of your leave, in EURO.
• After arriving at the receiving institution, obtain a signature on your Certificate of Arrival and Departure, in the part concerning the arrival. Sent scans of this document to: erasmus@umb.edu.pl,
• Enjoy your Erasmus+ exchange!
• After returning, submit you’re the original of your Learning agreement for Traineeships, filled and signed in the “After the mobility” part, and the original of the Certificate of Arrival and Departure, signed both in the arrival and departure parts, to the Erasmus+ Office. If you were using “Green travel”, you should also submit the Green travel declaration – after the return. Fill the survey concerning your mobility, available in the EU Survey system (the link will be sent automatically).
• You will receive the remaining 30% of the scholarship after the mobility is finalised