FAQ – mobility for teaching

Every person who belongs to the academic teacher category (i.e. the MUB staff employed on didactic, scientific-didactic or scientific positions, also under civil law contracts, with the fact that the agreement’s termination date cannot be sooner than the mobility end date) can participate in the mobility for teaching.

1. Application form for the mobility for teaching (Appendix no 4 to Regulations on the outgoing mobilities),
2. Mobility Agreement for teaching,
3. An invitation from the receiving institution.

1. Bank account details,
2. EHIC card copy,
3. Insurance policy copy,
4. (if applicable) “Green travel” declaration (Appendix no 11 to Regulations on the outgoing mobilities).

The Erasmus+ Programme Commission consists of:

1. The Vice-Rector for Education (President of the Commission),
2. The Dean/appointed Vice-Dean of the relevant Faculty,
3. Institutional or Departmental Coordinator of the Erasmus+ Programme,
4. Human Resources Department Employee.

The scholarship will be paid based on a trilaterally signed Grant Agreement and based on the data provided in the Bank account details.

We ask you to indicate a bank account maintained in EURO, due to the fact that the scholarship is paid in that currency. 

It is possible to indicate a multi-currency account, such as REVOLUT.

“Green travel” means travelling with the use of sustainable, low-emission means of transport, such as bus, train or car-pooling. As a part of the “green travel” supplement, a participant is entitled to a higher grant for travel. To receive the top-up, it is necessary to submit a fitting declaration before and after the mobility (Appendix no. 10 and no. 11 to Regulations on the outgoing mobilities).

Example

Type of mobility: mobility for teaching
Date: 09.03.2026 – 13.03.2026 
Number of days: 5 = 2 travel days 
Destination: Spain
Means of transport: Plane

Calculation:
5 days – duration of the mobility

2 travel days
170 EUR – daily scholarship rate in case of travelling to Spain (till the 14^th day of the mobility)
395 EUR – lump sum for travel expenses, calculated according to the Distance calculator: https://erasmus-plus.ec.europa.eu/resources-and-tools/distance-calculator

Result: (7x170 EUR) +395 EUR=  1190 EUR +395 EUR= 1585 EUR

1. Confirmation of Erasmus Staff Mobility for Teaching (Appendix no 15 to Regulations on the outgoing mobilities),
2. It is necessary to fill in the online Survey available in the system,
3. “Green travel” declaration after the mobility (if applicable),
4. It is required to submit documents necessary for finalising a work trip to the International Cooperation Department.

Apart from the fact that your mobility is organised within the framework of the Erasmus+ Programme, there are some formalities concerning the work trip that has to be completed. Foreign trips are regulated by the Order no. 100/2021 by the Rector of the Medical University of Bialystok of September 22, 2021 concerning foreign trips of MUB’s staff, PhD students and students. Due to this fact, apart from the Erasmus+ Programme documents, it is also necessary to submit (to the International Cooperation Department) the following documents concerning a work trip:

1. Foreign trip application (before leave)
2. Foreign trip settlement (after leave).

These documents are available at: https://www.umb.edu.pl/en/dzial_wspolpracy_miedzynarodowej/wyjazdy_zagraniczne

Concerning academic teachers: the start date of the mobility period is the first day of the teaching activity at the receiving institution. The end date of the mobility period is the last day of teaching activity at the host institution.

The employee also receives a lump-sum allowance for travel expenses and individual support to cover living costs during the mobility, both before the start of the assignment and after its completion. The mobility day cannot be a travel day.
According to the regulations on MUB’s staff’s travels abroad, you are entitled to 2 days for travel (1 day for arriving and 1 day for departing) and for accommodation. The grant will not cover any additional days prior to this.

Within 30 days from signing the Grant Agreement, but no later than on the first day of the mobility, the scholarship will be paid. If a participant won’t submit the required documents within the deadline, a later payment will be accepted.

The optimal date for submitting the documents is minimum one month before the planned mobility. It is a sufficient period of time to convene the Erasmus+ Programme Commission, gather the necessary documents, sign the Grant Agreement and receive the scholarship.

In exceptional cases, application with a shorter deadline shall be accepted. However, we kindly ask you to submit the documents sufficiently in advance.

Yes, from the year 2022/2023 the limit of the mobilities within one financial agreement is two mobilities per person. The maximum number of people going to the same insitution at the same time is 3.

Yes. In the first instance, the MUB has to conclude an interinstitutional agreement with the receiving institution. To do so, it is necessary to write a request for consent to the Rector to conclude such agreement. If the Rector grants the approval, the agreement will be consulted with the Institutional Coordinator of the Erasmus+ Programme and the Dean of the relevant faculty. Then, the agreement will be sent to be accepted by the receiving institution and the terms of the agreement will be determined.

The didactic activity must cover at least 8 hours a week (or in any shorter period of mobility, if it’s not shorter than 2 days). If the mobility lasts longer than one week, the minimum number of didactic hours should be proportional to the duration of such week. If the didactic activity is combined with a teaching activity during one stay abroad, the minimum number of didactic hours a week is limited to 4.